Have this best free email client for personal and professional use that has an easy-to-navigate immersive user interface. The quick to use email client for windows and mac allows the users to send smart emails. Starting Price: Free View Software Get Quote. Moreover, this email client for Mac comes with more than 20 themes. Postbox offers a trial period to test it, and if you are not satisfied with its features, you can easily give up its service to get back the entire invested amount. This email client app for Mac is available at $29/year. Try Clean Email for Free. Mailspring is an elegant Mac email client that indexes your emails so you can use the advanced search queries to instantly find messages buried deep in your inbox. All major email providers, including Gmail, iCloud, Office 365, Outlook.com, Yahoo!, and IMAP/SMTP, are supported, which is great news if you. If I’m going to be honest, Spark is objectively the best email client on this list, and there are a lot of reasons for that. Created by Readdle, Spark is just one of a host of productivity apps available on iOS and Mac. It has the most modern, and easy to use interface on the list, and packs with it some powerful features.
Are you someone who uses a browser to check their email or you have realized the power of email clients?
I was the first in the line who would use a browser to check & respond to my emails.
To be honest, I’ve always found Mac’s integrated Mail app to be a bit too clumsy for my taste. And if I am not able to find my way around the email easily – I’m probably not going to like the app.
Luckily, one afternoon, I came across a perfect email client that allowed me to sync all my emails into one client and keep my emails synchronized across my laptop, tablet and phone.
Can you guess what email client I am talking about?
If you can’t – no worries. The bright side is that this post isn’t only going to show you how to choose an email client that could improve the way you use the email.
But you will also find out top picks down below, so keep on reading!
Quick jump to…
Windows and Mac have built-in email apps
Don’t get me wrong – built-in email apps aren’t that bad after all. But personally, I think that they might not be everyone’s cup of tea.
Windows has a built-in email app called Mail App which is a pretty simplistic email client that is easy to use. My favorite thing about it is the ability to easily connect multiple email accounts to one integrated client.
On the other hand, Mac computers have their own version of the Mail App as well. In my opinion, its interface is a bit outdated which might have you thinking that it is easy to use.
Well, the big downside of Mac’s Mail App is that it isn’t really efficient at keeping a track of multiple email accounts at once. There are all sorts of folders that appear after each email account add-on you do and it’s just not as pretty as Windows’ Mail App.
But on the bright side, Mac’s Mail App is really strong when it comes down to emails. They are perfectly categorized and you even get the ability to have both your email list and specific emails open in one tab.
While people simply settle for the integrated email app that comes with their favorite device – we believe that you should at least give yourself a chance to browse available email clients.
Why?
There are companies that specialize in creating the best possible email clients so not only you get a pretty interface, but you also get a chance to improve your productivity, change the way your workflow works, or even have higher security for your most important email accounts.
Top email clients for Windows and Mac
- For Mac:Spark & Airmail
- For Windows:Mailbird
- For Best Productivity:PostBox (Windows & Mac)
- For Increased Security:Canary Mail (Mac) & The Bat! (Windows)
- For Gmail:Kiwi (Windows & Mac)
For Mac: Spark
I like to think about Spark as a combination of integrated Mac and Windows email client. Its interface is very minimalistic (which is very similar to Mac integrated email client) and yet it has the ability of organization (such as the one available in the Windows integrated email client).
It accepts multiple accounts and I was able to add two of my emails to test and see how Spark handles it. I was also able to allow Spark to access my reminders, contact, and calendar. This definitely helps keep my workflow going without manually having to enter my contacts or dates into my calendar.
Inside the Spark, 3 main columns offer everything you need to see at one time. Your email accounts and its inboxes, list of emails for a selected email account, and an individual email reading & answering section.
The feature I like the most is the ability to easily clean up your email by sliding the email from the list and choosing a function such as a snooze, delete, or move. This might seem insignificant – but it allows a quick & efficient way around emails without having to look for additional options.
Also, remember how I like all the functions listed at the top? That’s exactly how Spark lists its functions.
Pros
- Easily syncs in multiple email accounts
- Easy-to-use interface
- Efficient & lightweight app usage (50mb in size)
- Functions listed at the top for quick use
- Integration with Mac’s calendar, contacts, and reminders
- Quickly dealing with repetitive emails by adding people to the TO, CC and BCC fields in templates.
Cons
- Stores your email account credentials & emails on their server and then direct them to your device
Price
- Free – up to 5 GB and 2 active collaborators
- Premium – $6.39 for each active user – up to 10 GB and an unlimited number of active collaborators
- Enterprise – price on request – on-demand for large teams and companies
For Mac: Airmail (also great)
Airmail is one of the sleekest and minimalistic email clients I’ve ever experienced on a Mac computer.
An intuitive design that features colors and is collapsible is definitely the best feature of Airmail. It allows you to expand or minimize the email client according to your needs.
When I am browsing through my emails – I can keep Airmail collapsed which retains my focus on my email list. But if I want to answer an email or write a new email, I can expand the interface with only two clicks.
I especially liked reply templates that saved me time when I was writing some business outreach emails and even a “send later” function was pretty convenient since it allowed me to postpone my ready emails and send them automatically for me.
Pros
- Attractive collapsible interface
- Ready reply templates
- Send later function
- Easy integration with all Apple devices
Cons
- The latest paid version has changed adding additional subscription model for existing services
- Customer service isn’t very responsive
Price
- Free Version
- Paid Version – $3.75/month or $12.51/yearly
For Windows: Mailbird
Mailbird is very similar to Windows’ integrated email client – but it has features that are very rare to see in other email clients.
Not only Mailbird worked on combining simplicity with functionality, yet they have worked hard to create unique layouts for users to find their best way to work around emails.
But this isn’t everything. Upon choosing the layout I liked the most, I was then able to further customize the layout.
I believe this is an ideal feature for heavy users who want the ability to create their own workspace inside the email client rather than adjusting to a standard-type layout of usual email clients.
What I’ve also noticed is that Mailbird is very compatible with every Microsoft app there is which allows smooth synchronization and integration of data from other apps you have on your computer.
But Mailbird took it to the next step by allowing integration with third-party software & apps such as Slack, Dropbox, Facebook, and even WhatsApp.
Not only you get to have all your emails in one place – but it also takes care of all your messages, which is something I really like.
I believe that Mailbird is on the right track to change the way we use our emails and the way we communicate whether it’s for business or for personal needs.
Pros
- Easy & efficient use
- Customizable layout versions
- Incredible app integration
- Affordable prices
Cons
- Doesn’t feature any functions that help automate email responses
- Folder organization could be improved
Price
- Free version to try
- Mailbird Pro Personal – $1.52/monthly or $36.95/one-time
- Mailbird Pro Business – $2.35/monthly
For Best Productivity: PostBox (Windows & Mac)
If you took Mac’s integrated email app and turned it into a sleek & a bit more efficient version – you’d get PostBox.
PostBox is available for both Windows & Mac, it accepts multiple email accounts (any IMAP or POP) account.
What’s so special about PostBox is that it’s a stripped-down version of most email clients, and yet keeping the interface to a bare minimum helps keep everything organized. Everything I needed was just one click away which improved the way I use an email.
But what I actually liked the most is the colorful interface that helps users navigate since it shifts focus from reading the folders to memorizing the icons & colors. This itself increases the efficiency of a heavy-email user.
Are you wondering what’s the most innovative feature? It’s the search button.
The search button within an email client isn’t something new. But what PostBox did is they added on the search button for the whole email account – instead of the specific folders only.
Pros
- The most minimalistic interface with an efficient way around the email
- Use of colored icons for folders & functions that are easy to memorize
- Ability to search for something throughout the whole email
- Efficient organization of multiple accounts at the same time
Cons
- Marker for unread emails is a bit too small and should be larger
Price
- Trial – Free
- 1-Year License – $19/user
- Lifetime License – $39/user
For Increased Security: Canary Mail (Mac)
Canary Mail looks very much like an integrated Mac Mail app. But don’t let this make you think that Canary Mail isn’t worth your time.
I like how Canary Mail keeps up with Apple’s OS and with every OS version, Canary Mail redesigns its email client for the best performance.
Therefore, Canary Mail is really snappy and quick that won’t slow you down at any time. But why is it better than settling down with an integrated Apple Mail App which is free?
The main reason is security.
Canary Mail is full of security features that you won’t find on integrated email clients. These features include end-to-end encryption and smart filters to ensure that no one can access your emails. Other than these security features, you will also benefit from full PGP support, on-device fetch, and biometric app lock.
My favorite feature is the one-click unsubscription that helps you remove your email from unwanted email lists in a matter of seconds.
Pros
- Increased security measures
- Often app updates
- Quick & seamless integration
- Simple interface
- One-time subscription pricing plans
Cons
- Pro Upgrade version includes some of the existing features that were taken away from Pro version users and were used to double-charge the same users
Price
- Canary Mail Pro – $25/one-time
- Canary Mail Pro Upgrade – $12.50/one-time
For Increased Security: The Bat! (Windows)
The Bat is one of the most sophisticated email clients for Windows that pays a lot of attention to security.
However, one thing you should know is that it has a steep learning curve. You will actually need to spend time learning how The Bat works in order to use it to its fullest capacity.
But once I spent some time with The Bat!, my favorite was definitely seamless creation of virtual folders that improve the high-volume email management.
On the other hand, I appreciated the high-security features such as OpenPGP message decryption and encryption of local data. Along with these security features, there are many more features that you just can’t find in any other email client.
If you’re a “power-user” who needs ultimate privacy – The Bat! is exactly what’s it’s made for.
Plenty of other features you will come across once you start learning how to use The Bat! are Inbox Analyzer, integration of RSS feeds directly in the email client,
Pros
- Features highly innovative features
- Top-notch security protection
- Ability to integrate plenty of third-party apps
- Included antivirus and spam filter to combat scam and spam emails
Cons
- A slight learning curve
Price
- The Bat! Home – $49.99/one-time
- The Bat! Professional – $59.99/one-time
For Gmail: Kiwi (Windows & Mac)
Is Gmail your favorite webmail email client and no other integrated or third-party can offer you seamless integration with your Gmail account?
Kiwi is the ideal option since it’s solely made for Gmail integration with the additional integration of all G Suite apps.
Even the Lite version of Kiwi enabled me to have my Gmail and all of my G Suite apps available on my desktop – and even better yet, on my phone.
But what I’ve noticed is that Kiwi also has the ability to send large attachments – much larger than Gmail can handle on its own.
However, Kiwi doesn’t only integrate well with G Suite. It can also integrate third-party apps through plugins. I was able to integrate the Boomerang app but it looks like it’s the only app you can integrate for now.
Its interface is very simple and yet you even get to choose your favorite color to make navigation a lot easier.
Pros
- Ability to integrate Gmail and G Suite directly into a desktop-based email client
- Ease of use with multiple accounts
- Ability to send massive attachments
- Simple interface with the ability to handle multiple windows
Cons
- Needs more third-party options
- Could make some innovative features rather than just transferring all Gmail features
Price
- Kiwi Lite – Free for 30 days
- Kiwi Premium – $36/one-time
Other email clients worth mention
For now, CleanMyMac X isn’t a solid contender. In fact, we’d come across other extremely promising competitors too. So, if you are not ready to spend on CleanMyMac X, you can try one of the following tools.
eM Client (Windows & Mac)
You can think of eM Client as a stripped-down version of almost every integrated email client – and yet it’s improved with wise & modern interface reconstruction.
If no other email client seems like a great option – eM client is available for both Windows & Mac operating systems which makes it available to almost anyone.
It integrates well with most email servers so you will be able to organize your emails in one place. The one downside I noticed is that the free version of eM Client limits you to only two email accounts.
However, additional features such as calendar, tasks, contacts, and even chat make this one of the most productive email clients available for both operating systems.
Price
- Free Version
- Pro Version – $37.25/one-time
Polymail (Mac)
Polymail is a refreshed email client that features a modern and sleek look. Its interface structure looks very familiar to Mac’s Email App and Slack management app which isn’t a bad thing.
Since it resembles the two common apps – it adds it touch which enables everyone to combine email and chat-messaging apps such as Slack.
Therefore, if you’re looking to keep & manage your emails and conversations in one place – Polymail is the ideal option.
The only downside is that this modern piece of the email client is available only for Mac and iOS devices, at least for now.
Price
- Trial – Free for 14 days
- Basic – $10/month
- Premium – $24/month
- Enterprise – $49/month
MailTrim (Windows & Mac & Linux)
MailTrim is a worthy mention, just in case you are looking for a free email client for personal and professional use. It’s seamless and had only the necessary features in order to provide friendly interface as complex features might annoy users.
Best Imap Client For Mac
The specialty about MailTrim is that it enables an intelligent way to receive and sort all emails into different categories for quick access – even if you’re receiving them from different accounts.
Along with S/MIME and PGP encryption vouches, you have private and secure email collaboration. It also helps you to streamline the workflow along with the features such as contacts management, calendar, signature, etc.
Mailtrim works for all desktops-Mac, Windows, and Linux. And, it integrates with a few third-party platforms, such as Dropbox, Google Drive, and CRM.
Price
- Free
Microsoft Outlook (Windows & Mac)
Outlook is one of the most overlooked email clients since every Microsoft Windows user has it installed on their computer.
However, what not many people know is that Outlook is a really efficient email client that can be easily integrated with other Microsoft Office products.
This means that you will be able to use Outlook for much more than just an email organization. With the integration of Microsoft Calendar – you can keep your busy lifestyle organized while staying on top of your emails.
And what’s the good news? Microsoft released a version for Mac so you can experience all benefits on Mac computers as well.
Price
- Free Trial
- Outlook Standalone Premium Version- $19.95/year
- Outlook for 1 PC/User- $139.99/one-time
- With Office 365 Home- $9.99/month
- With Office 365 Personal- $6.99/month
How to choose a better email client?
It’s true that email client choice depends a bit on personal preference. However, there are email clients that have features that others don’t and also have things organized in a way to actually improve the usage.
You probably understand what you want and don’t want from an email client at this point. But down below, you will find a guide that might help you find something better and find out a feature that might change the way you handle your emails.
So before you start choosing your preferred email client – here’s what you should pay attention to:
- Ideal features
- Type of usage (casual user or a heavy user)
- Compatibility
- Speed and efficiency
- Interface
Ideal features
Since everyone has been an email user for a couple of years at least, it’s at least easy to know what your needs are.
Everyone will have different needs and features are the ones that will fulfill them.
What’s also great to know is that almost all email clients tend to use their features as the selling point. Therefore, this gives you a chance to understand what an email client can do for you even before giving it a try.
Personally, I need an email that has a hassle-free way to add multiple email accounts and yet have an organized approach to all of my emails inside the email client’s interface. From there, I know that I need the most important functions listed at the top and I also require a minimal distraction.
Most webmail clients didn’t fulfill my needs, and even though integrated email clients managed to fulfill my needs to a certain point – I find the third-party email clients to know exactly how to help email users.
But for you – the needs might be totally different and therefore, read on to the type of usage to try and understand your needs (if you don’t know them yet).
Type of usage
I hope that you aren’t one of the email hoarders that has 999+ emails just sitting in the inbox. However, even if you are and you occasionally browse for most important emails – there is still a solution.
But if you are a heavy user who depends on the email to run an online business, do their work remotely, or simply improve the way they communicate online – organization & reliability is crucial.
Even if you are a casual email user who doesn’t use an email for business yet only has personal needs that need to be fulfilled – you can still improve the way you keep an eye on your email and the way you respond to your emails.
Compatibility
When you know your needs and what features you need the most – it’s important to think ahead.
What devices are you using? Do you read & respond to emails from your tablet or a phone?
It would be silly to change the device you’re using to match the email client. Therefore, think of this ahead so you don’t end up disappointed in the end.
The good news is that most email clients are compatible with smartphones so you will always be able to stay connected to your email in an organized & efficient way, even when you’re on the go.
Speed and efficiency
How many times did you find yourself trying to multitask while you wait for your integrated email to open?
It’s true that internet connection is important – but some integrated email clients are simply not snappy enough to provide efficient & quick use.
You can easily determine these factors by testing the email client out. But checking out reviews such as the ones you will find below will also tell you a lot more than the official page would.
Interface
Lastly, the interface is the main thing you will be seeing every single time you use your email and it’s the main thing that will keep you working efficiently while staying organized.
Therefore, you need to “click” with your interface. I am not only discussing the visual attractiveness of the email client.
But what I’m suggesting is that you would benefit from an email client the most if you spent a bit of time learning your way around its interface.
In closing
How much would your email performance improve if you decided to switch from a web-based email interface to a desktop email client?
No matter on what server is your email hosted – you can integrate it into any of these email clients.
Most of them offer a free trial, and you could even use some of them for absolutely free. But our specific guide – I’m sure that you won’t have trouble choosing the best email client for your needs.
Apple does provide some of the beautifully crafted applications. One of which is the default Mail app on the Mac. And mail clients on the large are everywhere.
You must be having one in the form of your Gmail or Outlook straight from built-in email app, namely the Mail app.
While it helps to get most of the basic needs get done, it becomes very difficult to monitor for advanced purposes like gathering leads.
For basic features, Apple mail does an amazing job. But, for further work, it gets both wobbly and not easy to use.
There are 3rd party alternatives to your default app which presents your content in a more beautiful and eye-pleasing way along with advanced features to manage each bit of it.
These mail clients offer advanced features such as schedule meetings, archive messages offline and a whole host of business productivity tools to get your things done fast and efficiently.
So with no further grazing, let's move on to the best email clients for Mac.
More...
Best Email Clients for Mac
1. AirMail
It is being marketed as the “lightning-fast email client for Mac.” Along with being fast, it also provides you with features that make it more beautiful.
Long before, there was an email application called Sparrow. It was the next big thing which pretty much revolutionized emailing, but it was later brought off by Google and took it out of shelves.
AirMail seems to fill that void perfectly. AirMail’s beginnings were bit humble as a simple client, but over the years the developers constantly add features which made it achieve a near-cult status.
What makes it so special is the fact that it offers various options to customize your inbox.
Thanks to the customization options, you can tweak the settings to notify you only when emails from important persons in your list mail you or even let AirMail decide who are the important persons in your list.
Along with a great display, you have lots of options to increase your functionality.
It integrates with other tools like Evernote, Dropbox, Fantastical to share files from your favorite tools and at the same time, you can set your emails into tasks.
It provides you with built-in templates to write emails faster and beautiful.
Best Free Email Client For Mac Free
Along with the feature to swipe emails to file them, else you can even set custom settings for what will happen.
It also lets you view your inbox in the form of a twitter feed so that you can understand them in an efficient way.
Pricing: It costs $9.99 for macOS.
We Like
- Various ways of sorting your emails. You can sort by unread, starred, attachments, conversations, dates. You can also merge categories while sorting.
- Keeps your inbox clean through features like snoozing.
We Don't Like
Email On Mac Not Working
- Unable to turn off auto labels. While it may not seem like such a big problem, it is still a problem.
- Slow Typing Bug - It responds slowly to keystrokes.
→ Get more details !
2. Spark
Spark is a very fun-induced email client app. While other clients give you the forum to reply, Spark gives you the option to give a quick reply with an emoji and archive the entire message.
It saves time and can let others know better on where you stand on that thing.
There are also some amazing Appointment features as well.
Instead of a conventional calendar email invite, Spark will instead show you a preview which you can simply accept or reject.
You can then approve to add the event to the calendar, let the hosts know you are coming and add all the message to archive.
Spark follows Gmail type interface, offering you what actually needs your attention, and what doesn’t can be swiped away.
Another great feature being the ability to save it to Evernote to clear messages later.
Spark also saves your time in the capacity that you can have a glimpse of the content and quickly delete that.
It categorizes your emails into cards and various labels such as Personal, Notification, etc.
Spark always try to be updated with all the happenings like offering touch bar capabilities and offering even gestures to do tasks.
Pricing: It is completely free.
We Like
- Smart - You will be notified of important mails.
- Clear and Clean - With the help of snooze, you can keep the urgent tasks at your inbox and all the rest scheduled away.
We Don't Like
- Worse Privacy Policy - It has a record of sharing your data with websites like Facebook (which has a record of coming under attacks).
- Automatically subscribes you to their newsletter.
→ Get more details !
3. Newton
The specialty about Newton is that it offers you various features in a simple and clean look.
Formerly known as CloudMagic, it offers all the latest features such as app integrations, scheduled messages, customization on options and much more.
Newton follows a minimalist design, with the email list looking more like a scrolling list. All your other folders are behind a menu which will pop up if you are in need of it.
When you read or write a mail, there is very little on the page, which helps you write the email with a peace-of-mind.
Looking at the inbox list, you can delete, move, archive, identify all the emails individually or in groups for better management.
There’s a snooze feature which reminds you a day later (or the day you scheduled it) about the mail to be read. Another amazing feature is that you can unsend a mail!
You must have faced that scenario pretty numerous times. Unlike others, Newton gives you the ability to unsend mails if it goes to the wrong person.
They even integrated with Alexa and just by giving this command - Alexa, ask Newton who mailed me - you can instantly be notified about the mails without even moving a bit.
Pricing: $49.99 per year for all apps.
We Like
- Works seamlessly across various mediums.
- You can easily know who’s emailing you as Newton tries to pull out data from Facebook, Twitter, and LinkedIn to determine who the mailer be.
We Don't Like
- Purely subscription based: Although it offers you a 14-day trial, after that it costs about $50 per year.
4. Post Box
It is one of the oldest but reliable email clients out there.
Their purpose behind the tool was to remove chaos associated with mail and provide robust features which fair to say, they succeeded with it.
Coming from the team behind FireFox, Post Box is blessed with many features. And being open-source, continuous updates are published frequently to keep it up-to-date.
It makes desktop email feel more like working in a browser. You can open multiple emails in different tabs, organize mails with tags, share files using sync tools like Dropbox to name a few.
It also offers you various add-ons to choose from, such as email encryption, import messages and more.
It also helps you to create Pre-made responses which often comes in handy. Plus you have a detailed contact info on the sidebar for better access.
Post box works with all the types of email providers like Google and Yahoo!
It also supports all the basic protocols like POP3, IMAP, and SMTP.
Pricing: $40 lifetime license.
We Like
- Comes from FireFox with a good support community to help your queries.
- Offers various add-ons to enhance your functionality.
We Don't Like
- Frequent updates: While it is generally good, but sometimes they turn out buggy.
→ Get more details !
5. Polymail
Polymail’s interface is like a fork between Slack (team messaging app) and Spark.
It makes the whole interface easy-to-use and view.
Schedule messages and read notifications instantly and hassle-free.
It has a very innovative feature which helps you to keep track of each of your email.
You can instantly know which recipient opened up your email, who downloaded your attachments and so on.
It even makes booking easy, and you can instantly know who is available and on which date directly from the app.
What makes it really stand-out is that it can act as a team-management and communication tool as well.
You can create your own email templates, and team members would have access to it instantly - all the basic resources get shared.
Moreover, you can track stats collectively, to see how each of your members is spending time on inbox.
Pricing: Core Features are free. Pro plan starts from $13 per month and $16 month for team campaigns.
We Like
- You can send your emails later.
- You can set notification if somebody hasn’t replied to your mail
We Don't Like
- Not many functions and extensions, unlike other plugins.
Conclusion
So we finally come to the end of the list.
Even though these are 5 email clients, the features provided by them are almost on-par with each other and makes everything confusing.
So it’s better to know your own requirements and act upon that.
Spark can act as a great email client as a free option. It does offer a wide magnitude of options to choose from.
While on another side, you have AirMail which costs $10 per year but offers you more options to customize and ease-of-control than Spark.
Do let us know which one did you like.